Staff Who Does What in MSE

Academic Office
Deadlines & Overview of Responsibilities

Bowman, Susan, 4-8414
Academic Program Manager

• Manage all aspects of Graduate Academic Programs along with Faculty Graduate Coordinator
• Liaison to graduate students regarding all academic related processes and paperwork, from entry term through completion of degree
• Coordinate and generate reports and statistics, enrollment, transcripts, etc.
• Facilitate Graduate Curriculum Revisions, through Institute Graduate Curriculum Committee, et. al.
• Coordinate prospective graduate student activities, along with Admin Assistant I
• Coordinate exit surveys
• Coordinate general announcements to students
• Monitor & award graduate fellowships with Graduate Coordinator

Nelson, Teresa, 5-6315
Administrative Assistant I

• Provide half-time administrative support to academic office
• Graduate application processing
• Coordinate prospective and new graduate student activities
• Maintain databases for prospective and current students
• Special projects

Washington, Renita, 4-2852
Academic Advisor I

• Advise incoming Freshmen class
• Coordinate undergraduate recruitment efforts
• Coordinate undergraduate admissions process, maintain records
• Monitor and award undergraduate scholarships with Undergraduate Coordinator
• Enter courses into the registration system, schedule classrooms, order textbooks
• Print class rolls, monitor on-line grade submission
• Provide support to the Undergraduate Director
• Maintain databases, records and files on undergraduate students and alumni
• Coordinate faculty and staff awards
• Coordinate and maintain departmental course opinion surveys
• Career Services liaison
• Generate reports and statistics for Undergraduate Program

Administrative Office/Communications

Hutcheson, Karen, 4-5823
Administrative Manager II

• Provide administrative support to Chair
• Manage hiring processes of permanent, temporary, and visiting scholar personnel
• Supervise administrative, academic, and communications support staff
• Assist with activities of external advisory board

Pinion, Nancy, 4-2851
Web Developer

• Develop and manage MSE website
• Assist faculty with web related projects
• Coordinate communications: Design and produce publications
• Poster plotter printing (click here for Poster Printing FAQ)
• Produce annual newsletter

Computing Operations

Cagle, James, 4-3454
Computer Systems Manager

• Provide hardware and software computer support
• Oversee computing capability and the connectivity for those systems to the resources on the network
• Assist in the selection and configuration of new computers; maintain functionality of desk computers and computer lab
• Support x-ray lab, used for research and instructional purposes

Miller, Bill, 4-3287
Systems Support Specialist III

Development

McEneaney, Mary Z., 4-2823
Director of Development

• Manage all development activities and major gift fundrising

Faculty Support

Manchester, Shirley 4-3012
Administrative Assistant II

• Support Naresh Thadhani in Associate Chair responsibilties
• Admin. support for Faculty Recruitment
• Admin. support for faculty
• Assist with the SURF Program
• Reception duties, order supplies, etc.

White, Marlene, 4-2850
Program Coordinator I

• Administrative support to faculty
• Seminar Coordinator
• SURF Coordinator

Financial Services

Edwards, Rusty, 4-5791
Financial Manager

• Reconciling of all projects
• Startup/cost share requests
• Salary moves
• Cost transfers
• Gift checks (Foundation)
• Late deliverables
• Monthly reports
• Backup for proposals

Ghosh, Jyoti, 4-2816
Accountant I

• Travel
• Biweekly time reporting
• Reimbursements
• Assigning PO numbers
• Interoffice POs

Frett-Hodge, Jasmin, 4-5792
Accountant III

• All p-card transactions
• Proposals
• PSFs
• Vacation/sick leave reports
• Backup for salary moves
• Backup for cost transfers

Kitchings, Mechelle, 5-3049
Accountant II

• M Building Support
• Travel
• Reimbursements
• Weekly reconciling of accounts
• P-Card coordinator for the the M Building
• Liasion with miscellaneous paperwork
• Budget preparation and proposal routing
• Communication from M Building occupants to Love Building Admin

Facilities

Banks, Tim, 4-6763
Facilities Manager and Lab Coordinator

• Oversee MSE facilities and construction
• Maintain security system for Love building
• Review and place orders for gas cylinders with AirGas
• Maintain database for school equipment inventory
• Perform equipment tagging for MSE
• Assistant Lab Safety advisor and Right To Know Coordinator Conduct Lab Safety testing Contact for Workman Compensation claims and on the job injuries
• Equipment purchases for Undergrad Labs
• Issue office and lab keys for MSE Program Buzz cards for MSE card readers

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